Terms and Conditions of Submissions

The submission of an abstract indicates and understanding and acceptance of the following rules for participation in the

AIDA 2026 Conference.

• The abstract(s) you present is (are) your work and you have the authority to submit the work.
• The abstract(s) should emphasise the significance of the results and/or major evidence-based merits of the presentation.
• Abstracts/presentations that advertise services will not be considered.
• The name(s) and affiliation(s) of the author(s) will be used in connection with the abstract and, if accepted, the presentation, as provided by you in the abstract submission.
• You confirm having received the prior approval of all co-workers/co-authors to provide the data.
• The author(s) will retain Intellectual Property (IP) of their abstract(s) and, if accepted, their presentation(s), in addition to the moral rights they are entitled to as authors.
• You provide AIDA with permission to use all materials provided in your abstract as per these terms and conditions for AIDA 2026 Conference publications (including online).
• All intellectual property rights in the abstract submission and ensuing presentation remain the property of the author(s). By submitting the abstract, you grant AIDA a worldwide, non-exclusive right to publish, reproduce, distribute, display and store the abstract(s) for the AIDA 2026 Conference.
• The author has the explicit choice of whether the presentation slides from a presented abstract is shared on the event website post-conference. The permission to publish these slides post-conference is collected during the abstract submission process but can be revoked at any time. Study data remains the Intellectual Property of the author(s) and study sponsors as relevant.
• The presenter(s) agree(s) to allow AIDA to use/reproduce their image(s) to promote AIDA, and also provide(s) permission for AIDA to record imagery of the presenter(s) during the conference, and to use these images as per AIDA’s Privacy Policy.
• The author(s) agree(s) to materially confine their presentation(s) to information in the abstract if accepted for presentation. If an author has more than one abstract accepted, each presentation will be materially confined to the information in the abstract selected for the specific session.
• If selected for the program, at least one author will be available in person to provide the presentation ensuing from the abstract at the AIDA 2026 Conference. Authors will immediately notify the AIDA Secretariat under the contact provided below if they are unable to present, or if the presenter changes.
• The presenting author will be required to register for the conference to ensure the abstract of their presentation(s) is (are) included in the final program. All submissions must be completed electronically via the online submission facility and include a high-resolution profile image of the presenter(s).
• AIDA reserves the right to remove a presentation from the program.
• AIDA will not be held responsible for abstract submissions not received via the website, or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

For more information, please contact the conference team on 1800 190 498 or via email at conference@aida.org.au.